Batch Processing Issue-Pending Applications

A message appears on the Welcome page indicating that an application in Issued-Pending status has been assigned.

NOTE:  The transactions will not be completed for any approved certificates where the applicant does not have sufficient funds.

The following steps show the flow for the management of the financial element of the Issued-Pending process:

1.On the Welcome page, click the Issued-Pending message to view further details.
RESULT:  The Workload page appears.

 

2.You can process all of the Issued-Pending applications by clicking the Process All (either 577, 579, or State) Applications button.  You can also process one application at a time by clicking the corresponding Process button.  You may review certificates by clicking the View button.  When you have completed selecting the certificates to process in batch, click the Next button.
RESULT:  The Issued-Pending Processing Wizard (Selection Page) appears.

 

NOTE:  A maximum of 30 certificates can be processed in a batch, a batch can only consist of Certificate Type 579 Issue-Pending items, and regular 579 business rules will be enforced.

 

3.You can select certificates for Approval, and/or Rejection by checking the appropriate check boxes. NOTE:  You can click the Select All link to approve all the certificates at once.  Click the Next button.
RESULT:  The Issued-Pending Processing Wizard (Printing Page) appears.

 

4.You can manage foreign certification data and printing-related fields by clicking the corresponding View/Edit button.
RESULT:  The Foreign Certification Information page appears and you can update the certificate.

 

5.Click the Save button.
RESULT:  The Issued-Pending Processing Wizard (Printing Page) only appears if one or more of the certificates have not already been printed.  If all the certificates have already been printed, you will immediately proceed to the Issued-Pending Processing Wizard (Inspection Page).

 

6.Select the Approve checkbox for the appropriate certificate to process in batch.
RESULT:  The Issued-Pending Processing Wizard (Printing Page) appears.

 

7.If a certificate was printed, the issuing ACO is displayed. If the ACO was unknown at the time of printing, select the ACO below before moving to the next screen. You can use 'Apply to All' to select the same ACO for previously printed certificates with no ACO.

 

8.You can change the Authorized Officer by selecting the appropriate name from the drop-down list.  Once you have successfully printed the original certificate, click the Printed button to mark the certificate as printed.
RESULT:  The Issued-Pending Processing Wizard (Printing Page) reappears with a message stating that the selected certificates are marked as printed.

 

9.Click the Next button.
RESULT:  The Issued-Pending Processing Wizard (Inspection) page appears.

 

10.Select your name in the Inspector Name drop-down list, enter the Inspection Findings, and enter the average Inspection Percent.  Click the Next button.
RESULT:  The Issued-Pending Processing Wizard (Fee Processing Page) appears.

 

11.Review the list of certificates that you are processing for the current batch.  The fee is the total charge including the Admin Fee.  To change the fee of any federal certificate, click the Change Fee button.

 

12.State and County users have the ability to enter State/County information by clicking the Enter State/County Information button next to each certificate.
RESULT:  The Enter State/County Information page appears.

 

13.Enter the appropriate fields to calculate the total charge to the applicant and click the Save button.
RESULT:  The Issued-Pending Confirmation page appears.

 

NOTE: Once you click the Submit button, the process will be complete, the certificates which are approved will be updated to “Printed” status, those rejected will be updated to “Denied” status and the fees will be deducted from the applicant’s pre-purchase accounts for any approved certificates to federal duty stations.

 

See Also

Statuses

Change Certificate Fee during Batch Processing

Insufficient Funds during Batch Processing