Enter Fees as an ACO

All money used to pay for certificate fees should be drawn from the applicant's pre-purchase account.  Manual payments (i.e., checks or money orders from the applicants) should be deposited into the applicant's pre-purchase account.  Searching for the applicant organization will allow you to update their pre-purchase account and to also charge for certificates issued outside of PCIT.
 
IMPORTANT TIP: You should NEVER have to create a new applicant organization account if the money being deposited is for applications submitted within the PCIT system.

If you are an ACO and want to use a pre-purchase account to pay for a phytosanitary certificate created outside of PCIT, complete the following steps.

1.Select the Financial Management link at the left side of the screen.
RESULT:  The Applicant Organization Financial Transactions page appears.

 

2.Enter the organization/applicant name (or a part of the name using wildcards "*") and click the Search button. You may also search by Org ID.  Once you search and if no matches are found, you will have the opportunity to add an account for new applicants.
RESULT:  A list of organizations that meet the search criteria appear below the search text.

 

3.Locate the desired organization; click the corresponding Transactions button.
RESULT:  The Applicant’s Organization Financial Transactions page displays.

 

4.In the Update Account drop-down list, select Charge for a certificate issued outside of PCIT and click the Next button.
RESULT:  The Charge For Certificate Issued Outside Of PCIT page displays.

 

5.To use the pre-purchase account to pay for a phytosanitary certificate created outside of PCIT, enter the Transaction Date, Certificate Type, Certificate Number, Amount and Processing Duty Station, then click the Save button.
RESULT:  The Pre-Purchase Account Update Confirmation page displays.

 

6.Click the Yes button to confirm the pre-purchase account update.
RESULT:  If the applicant’s pre-purchase account has insufficient funds for the certificate fee, the Charge For Certificate Issued Outside Of PCIT page will reappear with an error message regarding insufficient funds.
OR
If the applicant’s pre-purchase account has adequate funds for the certificate fee, the Applicant’s Pre-Purchase Account Balance page displays.