Split Certificates

You can render existing certificate as split (void) by the process of dividing it into two to five new certificates. This process enables you to select commodity and quantity for each resulting certificate, carries forward the appropriate application/certificate data, tracks all edits, performs standard application processing validations (CITES checks), updates the AD as required, generates new certificate numbers for each resulting certificate, and maintains a link between the original and new certificates. The resulting certificate will trigger the print process and finance process.

When a certificate is split, fees will vary.

NOTE: Form 579 Phytosanitary Certificate for Reexport, State, and Nursery certificates; as well as certificates with multiple units or package descriptions are not eligible for the split process. Also, a split option is not available for certificates with 'Other' as the Unit of Measure.

1.	Select the Manage Applications link from the menu at the left side of the screen. RESULT: The Manage Applications page appears and allows the user to search for a certificate to view or process.

2.	Click the Manage button next to certificate to be split. RESULT: The Manage Certificate page appears.

3.	Select Split from the Process drop-down list, and click the Select button. The Split option is only available on the drop-down list for “Issued” or “Printed” certificates. RESULT: The Split Wizard – Shared Certificate Information page appears.

NOTE: The split process must be completed or all the changes will be lost. The information will be saved when the split request has been submitted.

4.	Under the Split Information section, select the appropriate number from the Split Into How Many Certificates drop-down list.

When you split a certificate, you can change the applicant information by clicking the Update button.
RESULT: The Search Applicant Organizations page appears. You may search for an organization to be assigned as the applicant. The selected applicant will be charged the federal fee associated with the application.

On the Search Applicant Organization page, enter the organization/applicant name (or a part of the name using wildcards *) in the text box and click the Search button. You may also search by Org ID. Once you search and if no matches are found, you will have the opportunity to add an account for new applicants. Under the Organization Search Results, select the appropriate organization and click Next.
RESULT: The The Split Wizard – Shared Certificate Information page reappears.

7.	Enter the required information based on the following:

a)	Exporter Name

b)	Consignee Name - you will be able to update the consignee per certificate on the next screen.

c)	Requested Issuing Duty Station