Certificate Payment

VEHCS only collects fees with the completion of a certificate.

While endorsing a certificate, you will enter the certificate fee code to be charged. Use the Charge Fee Table to calculate the fee.

Complete the following steps to charge the certificate.

1. To charge the certificate fee, select a Fee Code/Description from the drop down. 

    RESULT: If any Internal Notes will be displayed.

2. Enter the quantity in Quantity box.

    RESULT: Fee, row Total will be calculated and displayed to the respective Fee code. Grand Total will be displayed below.

3. To add an additional fee code click Add Another Row. Click 'Save' to save the updates.

    RESULT: New row will be displayed in the charge fee table. 

4. Select the Fee code and enter the Quantity. 

    RESULT: New Fee, row Total will be calculated and Updated Grand Total will be displayed. 

If an external system, such as the User Fee System, is used to collect payment, Collected in VEHCS will display as "0".

If using the Organization's pre-purchase account in VEHCS, Grand Total and Collected in VEHCS will be same.

NOTE: If pre-purchase account is selected as the payment method and the calculated fee exceeds the responsible payor's pre-purchase account balance, you can send an email to the payor alerting them about insufficient funds by clicking on Charge Fee button.

5. To charge the certificate fee at a later time, click the "Save Fee For Later" button to save the fee data. The certificate will remain in 'Endorsement in progress' status.

   RESULT:  The My VS Field Office Workload page reappears.

6. To charge the fee immediately, click the Charge Fee button.