Update Supporting Documents

Supporting Documents includes work plans, sample import permits or other documentation provided by the importing country. You can upload any supporting documents provided by the foreign country and set the document visibility. These supporting documents are accessed from the View Country Information page.

PExD allows country-level documents to be linked on commodity summaries so when you update a document on the country-level, any links to commodity summaries will also have the updated document.

To upload, update, or delete supporting documents, complete the following steps:

1.	Select the Update Country Information link from the menu at the left side of the screen.

2.	Select the country you would like to update information on.

3.	You can either select Country-Specific Data on the Update Country Information page or select the Country-Specific Data link from the menu at the left side of the screen. RESULT: The Country-Specific Data page appears.

4.	Click the Supporting Documents link. RESULT: The Update Supporting Documents page displays.

5.	To upload a file, complete the following steps under Option 1: Upload File:

a)	In the File Location box, click the Browse… button to select the file from your computer to upload. The Choose file window opens. Select the file you want to attach and click the Open button. NOTE: Long file names will be truncated to 40 characters (including the file extension).

b)	In the File Description box, type the file description. 100 characters max.

c)	You can restrict the document visibility, by using the Document Visibility drop-down box.

d)	Click the Upload button. RESULT: The Update Supporting Documents page reappears displaying the attached files.

NOTE: These supporting documents are accessed from the View Country Information - Supporting Documents page with the exception of documents with a document visibility of 'Commodity Summary Template', which will only display when added to commodity summaries.

Supporting documents uploaded on this page will also be available to link to any of this country's commodity summaries.

6.	Under Option 2: Link to a Country-Specific Supporting Document, you can select the appropriate file from the Country-Specific File drop-down list. Then click the Add File Link button. RESULT: The Update Supporting Documents page reappears displaying the attached files.

NOTE: The document visibility assigned at the country level will also apply to the document at the commodity summary level.

To edit a supporting document, click the corresponding Edit button.
RESULT: The fields display for the specific file where you can replace an existing document and change the file description or visibility while keeping its existing links in commodity summaries. Make any changes to this supporting document, including replacing the file by clicking the Browse button. When the changes are complete, click the Save button.

8.	To delete a supporting document, select the corresponding checkbox you wish to delete, or click the Select All link. Click the Delete Selected button. Then click the Save button. RESULT: The entries will be removed from the table.