Issue/Print Certificates (ACO)

To Issue and Print a Certificate for an eligible application, complete the following steps:

 

1.Locate the application to add Additional Declarations using the link in the in the Messages box on the Welcome page, by Accessing Applications via Workload.

 

2.Click the Process button next to the desired application.
RESULT:  The Application Details page of the Application Step by Step pages appears.

 

3.Select the Issue/Print Certificate link at the left side of the screen.
RESULT:  The Certificate Adjustment & Payment page appears.

 

4.Confirm the inspection date to be printed on the certificate.
a)To keep the inspection date indicated, then no action is required.
b)To change the current inspection date, then enter the date in mm/dd/yyyy format in the Enter A Date field.

NOTE:  The inspection date will be spelled out on the certificate.

NOTE: Inspection Date cannot be after Issue Date.

 

5.Confirm the issue date to be printed on the certificate:
a)To keep the issue date indicated, no action is required.
b)To change issue date indicated, enter a date in mm/dd/yyyy format in the Enter A Date field.

NOTE:  The issue date will be spelled out on the certificate in long date format.

 

6.To add additional countries that the shipment will traverse to before reaching the destination country; click the Add Country of Transit button.
RESULT:  The Country of Transit page appears.  Select the appropriate country and click the Add button.  When you are finished, click the Save button.

 

7.Confirm the Authorized Certification Official (ACO) name to be printed on the certificate.
a)To keep the ACO name indicated to print in Block 17 of the certificate, then no action is required.
b)To change the ACO name indicated to print in Block 17 of the certificate, then select a name from the list.

ACO Admin can not leave the Authorization Officer field blank when issuing the Phyto Certificate. It requires an ACO selection when all commodities have an inspection.  Unknown is not a dropdown option.

 

8.Click the Apply Adjustments for Preview button to update date and ACO changes.
RESULT:  The Certificate Adjustment & Payment page refreshes with the updated data displayed.

 

9.Optional:  You can click the Preview Certificate button to display a draft certificate prior to issuing the certificate.
RESULT:  A new browser window opens and the draft certificate is displayed in portable document format (PDF).

 

NOTE:  Once the certificate is issued, its data cannot be changed.  The Preview Certificate functionality is a useful tool to review data prior to issuance.

 

10.Click the Issue Certificate & Charge Fees button to issue the certificate.
RESULT:  The status is updated to Issued (or Issued-Pending if inspection results were not added for all the application commodities) and the certificate number is displayed in place of the Application Tracking Number.  The Print Certificate page appears.

 

NOTE: An Issued-Pending status will also display the message “There is still missing inspection data for this certificate. The original certificate may be printed but PCIT processing will not be complete until all inspection details have been entered.

 

11.The certificate charge fee displays.  If the fee is incorrect, you can correct the fee by clicking the Correct Fee button.
RESULT:  The Change Certificate Fee page appears.

 

12.Select the correct certificate fee in the Enter The New Amount field.  You can also add free text in the Reason For The Change box (this is an optional field).  Click the Save button.
RESULT:  The Print Certificate page reappears with the corrected certificate fee.

 

13. If the user has signature image, three radio button options are displayed regarding signature image.
 To apply your graphical signature image and send a message to applicant to print the certificate select Apply my signature image and send a message to the applicant to print radio button.

    RESULT: Displays the message Your signature image has been applied to the certificate. A message has been sent to the applicant stating that the original certificate is ready for them to print.

To apply your graphical signature to the certificate, select the Apply My Signature Image radio button.

   RESULT: Displays a message Your signature image has been applied to the certificate. If you would like the applicant to print the original certificate, click the Applicant to Print button.

If you wish not to apply your graphical signature select Do not apply my signature image radio button.

  RESULT: Print certificate page appears.

 

NOTE:  The signature image will automatically be applied if the Applicant prints the certificate.

 

NOTE:  The Applicant to Print Certificate button displays if the applicant organization has the original print permission and the ACO has a signature image on file.  If you click the Applicant to Print Certificate, the Generate Original Certificate button disappears.  If the ACO clicks the Applicant to Print Certificate button, the ACO can still print the certificate using the Manage Applications process.

 

14.To print the original certificate, click the Generate Original Certificate button.
RESULT:  A new browser window opens, and the Original certificate is displayed in PDF format.

 

15.Print the Original certificate on security paper using Adobe’s printing feature.
RESULT:  The certificate prints.

 

16.Close the Adobe window.
RESULT:  The Print Certificate page reappears.

 

17.If the certificate successfully prints on security paper, click the Printed button.  This will ensure that duplicate original certificates cannot be generated in PCIT.  It will also change the status of certificates in ISSUED status to PRINTED status, which is the final status in PCIT.
RESULT:  The Print Certificate page reappears and displays the message "This certificate has been successfully printed."

 

18.Optional Step:  If a certificate is eligible for Reuse, a Reuse Certificate button will display. Clicking on this button will allow you to reuse this certificate to generate additional certificates with similar information.

 

19.To print a certificate copy now, click the Generate Certificate Copy button.
RESULT:  A new browser window opens and the certificate with a copy watermark is displayed in PDF format.

 

NOTE: To print copies at a later time, use the Print Wizard.

 

20.Print the Certificate Copy on regular paper using Adobe’s printing feature.
RESULT:  The certificate prints.

 

21.Close the Adobe window.
RESULT:  The Print Certificate page appears.

 

See Also

Financial Management

Process Submitted Applications (ACO)

Edit Submitted Applications (ACO)